Archiving Students (Manually Rostered School/District Plans)

The archive option is designed as a short-term solution for students who are not currently active. Instead of deleting a student (which permanently removes all associated data), archiving simply takes them off the active roster while keeping their data intact.

• Why archive instead of delete?
  • Archiving is useful if you plan to make the student active again later.
  • It also allows you to free up licenses for other students, since archived students are not counted toward your school or district’s license total.
• What happens when a student is archived?
  • They no longer have an active account and cannot log in until restored.
  • Their data remains intact during the archived period.
  • Archived accounts are automatically deleted after 160 days, without notification to the school or district.
• Deleting vs. Archiving
  • Deleting a student permanently erases all associated data. This action cannot be undone.
  • Archiving keeps the data safe but temporarily disables the account. If you may want the student active again in the near future, archiving is a good option.
• Who can archive?
  • Teachers may delete students, but only administrators can archive students.
  • The archive option is found only in the Informative view of the Students tab.

How are students archived, and how can they be restored as active students again?

Archiving individual students:

1. Begin on the Informative view of the Students tab.
2. Locate the student and click on their archive icon.

3. Confirm your decision to archive this student in the pop-up verification window.

You will no longer see the student listed on the Students tab when 'All Students' are displayed.

Restoring an individually archived student.

1. Click on the Students tab and choose the Informative view.
2. Use the drop-down menu in the top left corner to choose 'Archived Students'.
3. Locate the student and click on the restore icon.

3. If you wish, change the school and/or the class where the restored student will be placed.
4. Click on Save.

You should now see the restored student listed on the Students tab when 'All Students' are displayed.

Archiving multiple students:

1. Begin on the Students tab (either the  Informative view or the Performance view).
2. Select the students you wish to archive by clicking on their check boxes.
3. Click on the Actions drop-down menu.
4. Select Archive Bulk and verify to archive the students in the pop-up window.

Restoring multiple archived students:

1. Click on the Students tab (either the  Informative view or the Performance view).
2. Use the drop-down menu above the Students column.
3. Choose Archived Students.

4. Click in the check boxes of the students you wish to restore.
5. Click on the Actions drop-down menu.
6. Select Restore Bulk.

7. Select the school and class you would like the students to be restored to.
8. Click on the Save button.

The message at the top of the screen will verify that the students have been restored

You should now see the restored students listed on the Students tab when 'All Students' are displayed.