Archiving Students

The archive option is designed as a short-term solution for students who are not currently active. Instead of deleting a student (which permanently removes all associated data), archiving simply takes them off the active roster while keeping their data intact.

• Why archive instead of delete?
  • Archiving is useful if you plan to make the student active again later.
  • It also allows you to free up licenses for other students, since archived students are not counted toward your school or district’s license total.
• What happens when a student is archived?
  • They no longer have an active account and cannot log in until restored.
  • Their data remains intact during the archived period.
  • Archived accounts are automatically deleted after 120 days, without notification to the school or district.
• Deleting vs. Archiving
  • Deleting a student permanently erases all associated data. This action cannot be undone.
  • Archiving keeps the data safe but temporarily disables the account. If you may want the student active again in the near future, archiving is a good option.
• Who can archive?
  • Teachers may delete students, but only administrators can archive students.
  • The archive option is found only in the Informative view of the Students tab.

How are students archived, and how can they be restored as active students again?

Archiving students: (Students may only be archived one at a time.)

1. Begin on the Informative view of the Students tab.
2. Locate the student and click on their archive icon.

3. Confirm your decision to archive this student in the pop-up verification window.

You will no longer see the student listed on the Students tab when 'All Students' are displayed.

Restoring an archived student. (Students may only be restored one at a time.)

1. Click on the Students tab and choose the Informative view.
2. Use the drop-down menu in the top left corner to choose 'Archived Students'.
3. Locate the student and click on the restore icon.

3. If you wish, change the school and/or the class where the restored student will be placed.
4. Click on Save.

You should now see the restored student listed on the Students tab when 'All Students' are displayed.

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