-(500-×-150-px)-(300-x-75-px)-(2).png){kind=logo}
A Guide to Manual Rostering without Using CSV Files
The following guide is for administrators of school or district accounts that are not integrated with ClassLink or Clever who do not wish to roster their staff and students via .csv files.
This guide explains ways that you can individually roster staff and students. It also explains our copy-and-paste method for quickly adding classes of student.
Table of Contents
Step 2: Add Sub-Administrators
Step 1: Add School(s)
Adding one or more schools is first step in setting up your MathFactLab account. Classes are organized by school and can be added after adding your school(s). Sub-administrators, teachers and students can then be rostered.
To add a school:
- Click the Schools icon on the left. Here, you will add the names of any schools that will have access to this account.
Click the 'Add School +' button in the top right of the Schools window.
- You will then be able to enter your first school's name.
- Note: This is for your use only, so do not feel you have to use the full name of the school. For example, 'Kennedy' may be a fine substitute for John F. Kennedy Elementary School.
Click on the Green "Add School" button to finish adding this school to your account.
- Repeat Steps 2-4 until you have entered all the schools that you require.
Step 2: Add Sub-Administrators
Please note the following about sub-administrator accounts:
- You can create as many or as few sub-admins for your account as you wish.
- Sub-admin access is limited to the school(s) assigned to the sub-admin.
- Within assigned schools, sub-admins have all the same permissions as super-admins.
- Sub-admins cannot add schools or other sub-admins.
- Teachers given sub-admin accounts can access their class(es) from the Classes dropdown at the top of the Students tab.
- To learn more about sub-admin permissions, click here.
Note: If you have a manually-rostered school/district account and wish to add a sub-admin who already has a teacher account, please delete that teacher account first.
To Enter Sub-Admins Manually:
- Select the Sub-Admins tab.
- Click the 'Add Sub-Admins +' button. This will open the 'New Sub-Admin' Screen.
- Enter the sub-admin's name and email address.
- From the School List, select the school(s) that the sub-admin will be given access to.
- Click 'Add Sub-Admin' in the top right.
- The new sub-admin will receive an email invitation. Once accepted, the invited individual will have sub-admin access. If the invitation needs to be resent, super-administrators can do this from the Sub-Admins tab.
- Repeat the above steps to add more sub-admins.
Step 3: Create Classes
In MathFactLab, students are organized by class.
When creating classes, please keep the following in mind:
- Only admins can create classes.
- Classes are organized within schools. One or more schools must be added to your account before creating classes.
- In MathFactLab, students are organized by class. All students within the account must be assigned to exactly one class.
- As MathFactLab does not ask for student grade levels, if you wish to be able to sort by grade, we suggest adding the grade level to the class name.
- For example, Mrs. Smith's first-grade class could be called 'Grade 1 Smith'.
- MathFactLab 'classes' do not need to exactly match the actual classes in your school(s).
- For example, some teachers who teach multiple classes may find it easier if all students from these classes are combined into one MathFactLab class.
- We suggest using shorter class names such as 'Johnson' instead of 'Mrs. Johnson's Class', as shorter names are tidier on the admin dashboard.
To Create Classes Manually:
- Select the 'Classes' tab.
Click the 'Add Class +' button in the top right. This will open up the 'New Class' popup window.
- Enter the class name.
- Select the school to which this class will be assigned.
- Click 'Add Class'.
Repeat the above steps to add more classes.
Step 4: Add Students
The methods described below are suitable for adding individual or small groups of students. If you have large numbers of students to roster, we suggest rostering via a CSV file upload.
Currently, students need to be rostered via CSV file upload in order to have access to MathFactLab via Google SSO.
Before rostering students, you may wish to find out from teachers whether they would like their students to start on addition/subtraction or multiplication/division. (This can, of course, easily be changed later on.)
To Add a Group of Students by Copying and Pasting:
- Select the Students tab.
- Hover over the green '+' button in the top right.
Select 'Add Multiple Students.'
- In the pop-up window choose the school this group of students is attending.
- Choose the class this group of a students are assigned to or create a new class. All students must be assigned to a single class.
Click on the Next link.
- Choose your preferred method for entering or copying and pasting your students' names; LastName, FirstName separated by a comma or FirstName LastName separated by a space.
- Enter or copy and paste your students into the text box. Any formatting errors will be displayed below this box and will need to be corrected before you can proceed.
- Choose the learning mode where most of your students will start, Addition/Subtraction or Multiplication/Division.
Click on the Next link.
- The students' usernames and passwords will be auto-created. You can change these on this Edit Student Details screen.
- You can also delete students by clicking on the trash can, change the spelling of their names and change the learning mode for each student. All of these changes can be made at any time on the teacher dashboard by clicking the edit icon on the student’s line.
Click on the Next link after you have finalized any changes.
- The final screen will confirm that your students have been added to the classroom you designated.
- You have the option to Print Login Cards for all the the students in this class.
- You can repeat the process for another class by clicking on the 'Add students to another class' button.
- Click on the Exit link when you have finished.
To Add Students Individually:
- Select the Students tab.
- Hover over the green '+' button in the top right.
- Select 'Add Single Student'. This will open up the 'New Student' popup.
- Enter the student's last and first names.
- A username will be auto-generated. You may override this username, if you wish, and add your preferred credentials. A unique username is required for every student.
- A password will also be auto-generated. You can change the password if you wish. Passwords must have at least five characters. For security reasons please don't give students the same password.
- Under 'Class code', select the class to which the student will be assigned. Select the student's learning mode: either Addition/Subtraction or Multiplication/Division.
Make sure to hit 'Add Student' at the top right when done.
Repeat the steps above to create accounts for additional students.
Step 5: Add Teachers
Please note the following concerning teacher accounts:
- Before adding teachers one or more schools and the classes to be taught should be added to your account.
- Teachers will receive an account invitation email immediately after they are uploaded into the system, so you may wish to hold off on completing this step until after teachers have been told to expect the account invitation.
- Individual teachers can be assigned to as many or as few classes as necessary.
- Teachers can be assigned to classes in multiple schools within one MathFactLab account.
- As teacher account logins require email addresses, if a teacher wishes to have access to a second MathFactLab account, they will need to use a different email address.
- If a teacher already has a MathFactLab teacher account and accepts an invitation to a MathFactLab district/school account, using the same email address, all data from the teacher account will be deleted upon their acceptance of the district/school account invitation. For this reason, we suggest that before accepting their invitation, teachers run reports for any data they wish to keep.
- Note: This loss of data is clearly spelled out in red in the invitation teachers receive, but we still recommend giving them a heads-up first!
- Teachers can be added manually or via .csv file.
To Add Teachers Manually:
- Select the 'Teachers' tab.
Click on the the green 'Add Teacher +' button in the top right corner.
- This will open up the 'New Teacher' popup.
- Enter the teacher's details.
- Select the teacher's class(es) from the Class Assignments list.
Click 'Add Teacher' at the top right.
- Repeat Steps 1 through 6 until you have entered all of your teachers.
Additional Points
Professional Development
- The MathFactLab DIY Professional Development Training Guide will help get you and your teachers in a position to get the most out of MathFactLab
Account Invitations
- After you've completed the above steps, sub-admins and teachers will need to accept their invitations. These invitations can be resent from your dashboard.
Login Cards
- You can generate and print out login cards for teachers by clicking the 'Actions' button on the top right of the Students tab - or this is something teachers can do themselves. After that, students will be ready to log in and start practicing with MathFactLab.
Editing Student Settings
- As an admin, you can also make all of the setting changes for individual students or for classes that are available to teachers. The 'Group Edit' feature on the Students tab can make this a very quick process.
- By default, students will be assigned to addition/subtraction. However, students can start the program with multiplication/division instead.
- You may wish to check in with teachers to see which learning mode they wish their students to begin with.
- To switch an entire class from one learning mode to the other do the following:
- Select the Students tab.
- Choose the class from the Classes dropdown at the top.
- Click the checkbox in the header row to select all students.
- Click 'Group Edit'.
- Select the appropriate learning mode for the class.
- Click 'Save'.
Reports
- Depending on the level of granularity you seek, you can monitor usage and progress from the Schools, Classes, or Students tab. Each of these allows you to download the tab's data by clicking the 'Actions' button and selecting 'Export CSV'.
- These help docs may prove useful: Reports and Admin Reports.
Permissions by Role
- Please visit this help doc to better understand the various levels of access permitted by role.